INDUSTRY: Manufacturing
Tags:
How Accelirate’s Payroll Automation System Delivers an 80% Reduction in Manual Labor for a Leading Manufacturing Company
80%
Reduction in
Manual Labor
100%
End-to-End Automation
of Payroll Tasks
Client Overview
The client is a leading manufacturing company with a Shared Services division responsible for managing payroll across multiple plants and locations, both domestically and internationally. They utilize UltiPro, a web-based service, for payroll processing and generation.
Key Takeaways
- Implementation of the manufacturing payroll automation process significantly reduces manual tasks.
- Enhanced efficiency in payroll processing through intelligent automation.
- Streamlined operations led to timely wage distribution and improved accuracy.
The Shared Services division of the manufacturing company struggled with the complexities of manual payroll processing system. Tasks such as uploading time files, generating reports, and managing multiple pay groups were time-consuming and prone to errors. This also led to inefficiencies and delays in wage distribution. To tackle these issues, the client partnered with Accelirate to implement a manufacturing automation system that included Payroll Automation and Transactional Queue Automation solutions. This strategic decision aimed to enhance operational efficiency and streamline payroll tasks.
Addressing Manual Payroll Inefficiencies Through Strategic Automation Implementation
The Shared Services division of the leading manufacturing company faced significant challenges with its manual payroll processing system. Time-consuming tasks such as uploading time files from Kronos and generating reports consumed valuable resources and led to inefficiencies. The repetitive nature of these tasks on each pay date created a burden for staff, who had to manage multiple pay groups, adding further complexity to the payroll process.
Additionally, the potential for errors and delays in wage distribution due to manual handling posed risks to employee satisfaction and operational reliability. To address these challenges, Accelirate implemented two innovative automation solutions that transformed the payroll landscape for the client.
01 - Payroll Automation
- Intelligent Bots Integration: Accelirate deployed intelligent bots that automated various payroll tasks, significantly reducing the manual workload.
- Email Scanning and Processing: The bots were programmed to scan designated email addresses, retrieving relevant messages and adding them to a jobs queue, which streamlined the initiation of payroll tasks.
- Automated Payroll Process Initiation: The Payroll Bot interacted with UltiPro to automatically upload time input files and generate comprehensive payroll reports for each pay group, minimizing manual intervention.
- Exception Management: Automated checks were established to identify exceptions during the payroll process, flagging them for resolution by the relevant business units, thus reducing errors.
02 - Transactional Queue Automation
- Queue Initialization and Setup: This solution facilitated the initialization and queue setup of payroll operations, ensuring that duplicate payroll processing was avoided.
- Sequential Processing of Pay Groups: The automation ensured that each pay group’s payroll was comprehensively processed before initiating the next, which minimized delays and maintained a continuous workflow.
- End-to-End Automation: The automated process repeated seamlessly for each pay group in the queue, effectively managing payroll operations until the queue was empty, thus enhancing overall efficiency.
Maximizing Operational Efficiency and Satisfaction Through Payroll Automation Results
The implementation of the manufacturing payroll automation system and transactional queue automation brought about significant improvements to the client’s Shared Services division. By streamlining payroll operations and significantly reducing manual tasks, the client experienced a newfound efficiency that not only improved employee satisfaction but also enhanced overall operational reliability.
The intelligent automation solutions allowed the payroll team to focus on strategic initiatives rather than getting bogged down by repetitive tasks, ultimately leading to a more engaged and productive workforce. The unique integration of intelligent bots and automated checks ensured that the payroll process was not only faster but also more accurate, setting a new standard for payroll operations within the organization. Here is what was achieved from this strategic implementation:
01 - 80% Reduction in Manual Labor
The intelligent automation solutions led to a significant decrease in manual efforts associated with payroll processing, allowing staff to redirect their focus to higher-value tasks.
02 - Increased Processing Speed
Payroll tasks were completed much faster due to automation, resulting in timely wage distribution and improved employee satisfaction.
03 - Enhanced Accuracy
The automated checks implemented during the payroll process minimized errors, ensuring that wages were calculated and distributed correctly.
04 - Streamlined Workflow
The sequential processing of pay groups eliminated delays and ensured a continuous workflow, which improved the overall efficiency of payroll operations.
05 - Improved Employee Satisfaction
With faster and more accurate payroll processing, employees experienced timely payments, leading to higher morale and trust in the organization.
06 - Scalability
he automation solutions provided a scalable framework that can easily adapt to future growth, accommodating additional pay groups or changes in payroll requirements without significant manual intervention.
07 - Focus on Strategic Initiatives
By reducing the time spent on manual tasks, the payroll team could concentrate on strategic initiatives that enhance overall business performance.
08 - Robust Exception Handling
The unique feature of automated exception management allowed for quick identification and resolution of payroll discrepancies, further enhancing the reliability of the payroll system.
Setting New Standards for Manufacturing Payroll with Automation
The collaboration between Accelirate and the client in this success story showcases the transformative power of payroll automation. By leveraging intelligent automation, enterprises can significantly enhance their payroll processes, reduce manual labor, and improve overall efficiency. As the manufacturing sector continues to evolve, integrating automation into their processes and operations will be necessary for maintaining competitive advantage and ensuring timely wage distribution. Associating with a trusted Automation service provider can help in this process as we tailor our services to meet your business requirements. Connect with us today!
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