INDUSTRY: Education
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How Accelirate’s UiPath Document Understanding Solution Enables Leading Edtech Firm Save $67K and Achieve 72% Throughput Without Manual Intervention
72%
Throughput Without
Manual Intervention
79%
Automatic
Classification
58%
Automatic
Extraction
61%
Initial Document
Approval Rate
Client Overview
Stride is a leader in online K–12 education, dedicated to empowering students through personalized learning and inspired teaching. They provide online education solutions that help families balance school and life while preparing students for a successful future.
Key Takeaways
- Document Understanding efficiently handles large volumes of data, ideal for extensive document processing.
- Enhances operational efficiency, streamlining complex document workflows.
- Supports business growth and scalability through automation.
- Simplifies the processing of unstructured data, addressing real-time processing and compliance challenges.
- Expedites decision-making, onboarding, and servicing while reducing the risk of errors.
- Innovative automation leads to faster transactions, increased processing volumes, and higher customer satisfaction.
- Cost-saving measures improve financial sustainability by reducing operational inefficiencies.
Stride, a recognized leader in online K–12 education, faced significant challenges in processing enrollment documents manually, which hampered their operational efficiency and risked errors. The legacy systems they used led to delays and inefficiencies, particularly in data entry and validation. Stride approached Accelirate to develop a solution that would streamline document processing and enhance overall operational efficiency. Accelirate’s Document Understanding capabilities were selected to address these challenges, enabling the client to automate and optimize their document handling processes.
Eliminating Delays and Errors in the Student Enrollment Process with UiPath Intelligent Document Processing
Stride faced several inefficiencies in their document processing system, particularly during the student enrollment process. The manual handling of documents led to data entry errors, lengthy processing times, and overall reduced productivity. The legacy systems they were using made it difficult to scale their operations, and this directly impacted the customer experience. Delays in onboarding and document validation added unnecessary friction to an already time-sensitive process, while compliance issues due to human error further increased operational risks.
To resolve these issues, Accelirate implemented a comprehensive automation system leveraging UiPath’s Document Understanding capabilities. This solution allowed Stride to automate their document processing workflow, handle large volumes of unstructured data efficiently and accurately while reducing manual intervention. Here is how the implemented solution was used:
01- Efficient Document Processing for Large Volumes
Accelirate utilized Document Understanding to handle large amounts of enrollment-related documents for Stride. The intelligent algorithms efficiently processed and structured unstructured data from various document types, making the system highly efficient for large-scale operations.
02 - AI-Driven Data Extraction
The solution combined RPA and AI to extract and interpret data from a wide range of document formats such as PDFs, images, handwritten notes, signatures, checkboxes, and tables. This allowed Stride to streamline document processing while ensuring data accuracy and consistency across different document types.
03 - Reduced Error Rates
By automating document classification and data extraction, the solution significantly reduced the risk of human errors in data entry and manual interpretation. This led to higher accuracy in processing critical documents for enrollment.
04 - Proactive Performance Optimization
The system proactively addressed performance issues, ensuring seamless document processing with minimal manual intervention. Human-in-the-loop validation was incorporated for complex documents, allowing for exceptions and unique cases to be handled without disrupting the workflow.
05 - End-to-End Automation Integration
The Document Understanding system was integrated as part of the UiPath Business Automation platform, ensuring end-to-end automation. Documents were collected from various sources, validated using the platform’s AI capabilities, and processed with minimal manual intervention, ensuring smooth and accurate processing.
06 - Human-in-the-Loop Validation for Accuracy
Where necessary, human oversight was enabled through human-in-the-loop components, ensuring that complex or unclear documents could still be reviewed and validated before final processing. This safeguarded accuracy and compliance while maintaining a high level of automation.
Driving Growth and Performance with Seamless Integration and End-to-End Document Automation
Accelirate’s implementation of Document Understanding technology optimized the client’s document processing, particularly for student enrollment. By introducing intelligent algorithms and seamless integration into the client’s existing UiPath platform, Accelirate provided a unique solution that combined automation with advanced AI. This allowed the client to efficiently manage large amounts of unstructured data, significantly improving accuracy, compliance, and processing times.
What made this solution stand out was its ability to fully automate previously manual tasks, ensuring scalability and flexibility in handling various document types, from handwritten notes to PDFs and tables. The use of UiPath’s Human-in-the-Loop components allowed for human oversight when needed, enhancing data validation and further reducing errors.
01 - Enhanced Customer Experience
Automating document processing led to faster decision-making, document approval, onboarding, and servicing, enhancing the overall user experience.
02 - Reduced Errors
The automation system significantly reduced the risk of human errors in data entry, extraction, and processing, ensuring greater accuracy and precision across operations.
03 - Improved Compliance
Automation ensured documents were processed according to strict regulatory standards, reducing non-compliance risks and improving the accuracy of compliance-related tasks.
04 - Reduced Time Spent on Rework
With the automation of repetitive tasks, the time spent on rework by employees decreased, allowing staff to focus on higher-value tasks and boosting productivity.
05 - Reduced Operational Losses
By streamlining the document processing workflow, the automation system helped the client reduce operational losses and cut costs by $67k annually.
06 - Seamless Integration with Other Tools
Document Understanding integrated smoothly with other automation tools like UiPath AI Center, enabling enhanced performance and end-to-end automation across the client’s document processes.
07 - Proactive Performance Management
The solution proactively addressed document processing issues, allowing for immediate adjustments and reduced bottlenecks, further improving processing speeds.
08 - Scalability and Flexibility
The system was designed to handle varying document types and formats, providing the flexibility needed to process complex unstructured data efficiently.
Automate Smartly to Improve Efficiency and Reduce Costs with Accelirate’s Expertise
Accelirate’s innovative automation solutions have reshaped Stride’s document processing approach, helping them move away from manual inefficiencies and toward faster, more reliable processes. The success lies in the ability to handle large volumes of unstructured data, reducing errors, and enhancing compliance. By implementing a solution that is both intelligent and scalable, Accelirate enabled Stride to improve customer experiences while significantly cutting down on time and costs. If you think this case study is something that you can relate to or meets your requirements, let our team design a solution for you that can drive meaningful impact.
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